Job Title

Executive Assistant & Office Manager - Aotearoa

Job Details
Auckland, New Zealand
Job Type
Part Time
Job Status
Apr 2, 2024
Up to $85,000
Job Description

About the Role:

Blackbird is looking to hire an Executive Assistant to maximise the productivity and outputs of our Partners in Aotearoa, Sam Wong and Phoebe Harrop. The most precious resource is time and your mission is to ensure our time is focussed on the most impactful projects. We are looking for someone who is hyper-efficient, detail-obsessed and proactive. You will be a super organiser but also someone who lives and breathes a hospitality mindset, and an appreciation for creating an exceptional customer experience for the founders and community we serve.

Here is what success might look like in your first 6-12 months:
  • Productivity: You’re working with Sam and Phoebe to make them prioritisation and goal-tracking machines, ensuring they are always investing their time and energy on what matters most. You are familiar with, and are always thinking about different productivity approaches and the software tools or systems to implement them.
  • Relationship Management : You know who’s who in the zoo. You are helping Sam and Phoebe build and maintain wonderful relationships with other Blackbirds, their portfolio founders, and their wider networks. You're assisting in the planning of internal offsites/team building events and helping them plan trips to build networks overseas.
  • Inbox Zero: You’re helping Sam and Phoebe get to Inbox Zero every day by prioritising what’s important, what isn’t, and pre-drafting responses for review/sending as appropriate.
  • Be the right-hand person: You’re enabling Sam and Phoebe to be great people leaders, making sure they are meeting regularly with their team members and are on top of the admin side of management, from drafting meeting minutes and following up on action items to helping with expense management, budget and leave approvals.
  • Calendar control: You’re supporting Sam and Phoebe to take back control of their time but wrangling their calendars and helping them focus on what really matters.
  • Drive Blackbird’s success: You understand Sam and Phoebe’s priorities and goals, and are helping ensure they are consistently focusing their time and energy on what matters
  • Own the details: You’re doing everything from taking care of Sam and Phoebe’s travel bookings, to coordinating gifts to surprise and delight members of Blackbird’s community at key moments.
  • Office management: You own the vibe at our Auckland office, making it a place our team can show up to do their best work every day, by keeping our cupboards stocked with snacks, managing relationships with external contractors (like our wonderful cleaning staff) and organising our weekly shared lunch.

Position Requirements

Your background is less important than the key skills, which include:
  • Customer Experience. You love creating memorable moments and delighting everyone who interacts with Blackbird.
  • Communication. You have an exceptional ability to communicate effectively and professionally both by word and in person. You will be responsible for drafting internal and external comms for Sam and Phoebe, so it is key you have the ability to learn and match their tone and language.
  • Multi-tasking. You will work with two partners with differing needs. It is vital that you bring a calmness and readiness to execute multiple processes at the same time. You are a productivity nerd who loves creating systems, discovering, implementing and optimising tools to stay on top of it all.
  • We all take out the rubbish. No job is too small. Like all of us at Blackbird, you're happy to roll up your sleeves and do the task at hand.
  • Relationship building. You have a hunger to be a top tier support partner to Phoebe, Sama and the Aotearoa Blackbird team. You do this by being open, trustworthy and willing to jump in!

We’re looking for someone who is as passionate as us about building an iconic investment business. You must have a high ownership mentality and the ability to take responsibility for goals and outcomes.

This role is part time (0.75) based in Auckland, with the flexibility to work from home when needed. Our ideal working pattern is a reduced hour, 5 day week- but we are excited to be flexible for a rockstar candidate!

Working at Blackbird

We believe that building a diverse and inclusive team is critical to Blackbird’s success. We do not discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. We use Applied to ensure every applicant gets an equal chance of success.

We offer:

  • Flexible working: Whether it’s working from home or leaving early to pick up the kids from daycare or school.
  • Generous parental leave: We know family comes first, and we are proud to offer 20 weeks of parental leave for all parents (an additional 4 weeks for the birth parent), with no minimum tenure. In addition, we offer IVF, adoption and surrogacy leave. We also continue to pay superannuation and vest carried interest for up to 12 months of parental leave, and offer a supportive return-to-work policy to help with the ramp back.
  • Learning & Development Budget: Our team is hungry to continuously learn and you’ll receive a budget to spend on books, conferences, training, coaching and courses relating to your profession.
  • Wellbeing: We think in decades not days. To support our Blackbirds over the long haul we offer a range of holistic wellbeing benefits including a monthly healthy living allowance, 24/7 access to wellbeing support, a home office allowance, personal kit-kat days, and more!
  • Unplugged weekends: We work hard without letting work get in the way of life. We’ve implemented no Slack or emails on weekends, so you can switch off and enjoy yourself.
  • Connection: While being big fans of a fully distributed workforce, we value our vibe and time to connect online and IRL through team and company offsites, monthly social activities, weekly lunches and our many social clubs (#fun-manis, #fun-fantasybookclub, #bb-craft just to name a few!).

Blackbird is a Pledge 1% member —  we pledge 1% of our time, equity and profits to help not-for-profit causes in our community. Through Pledge 1%, we established the Blackbird Foundation to supercharge the creative capabilities of young people.

We are also very proud to have won the 2023 AFR Best Place to Work award in three categories including Overall winner. In 2022, we became certified as one of Australia’s Great Places to Work.

About Blackbird

Blackbird is Australasia's biggest venture capital fund whose mission is to supercharge Australia and New Zealand’s most ambitious founders. We do this by raising venture capital funds, investing into the best startup companies and helping them succeed. We have a portfolio valued at over $7B, including some of the most successful Australian and Kiwi startups such as Canva, Halter and Tracksuit.

We are inspired by investment firms such as Berkshire Hathaway and Bridgewater Associates. Like the companies we back, we want to build a business that lasts for decades and produces excellent returns for our investors. Most of all, we want to support our region’s most talented founders build category-defining technology companies.

We’ve written a lot about what we love at Blackbird, so check out our blog if you want some more information about us. In particular, you should read about our mission and values, our Blackbird’s Operating Principles (BOPs) and what we look for in founders.


We're looking for our next vocational Ride or Die ;)

Come and join the New Zealand team and play a role in building an iconic institution across the New Zealand ecosystem

Click here to apply